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Cafler AI
Time tracking

Your shop’s time tracking, right next to your work orders

Everyone clocks in with one click from the side menu, requests time off without paperwork, and you know who’s in, how many hours they’ve worked and what they produce.

Try it freeSee pricing
Time tracking07:59:57
My timeMy time offTeamTeam time off
You haven’t clocked in today00:00:00Worked todayFirst clock in—Last clock out—Clock in
My time entries150 h 12 min worked in 19 days
DayClock inClock outBreaksTotal
Wed28/1007:5817:041 h · 2 blocks8 h 06 min
Tue27/1008:0217:001 h · 2 blocks7 h 58 min
Mon26/1007:5517:101 h 05 min · 2 blocks8 h 10 min
Fri23/1008:0015:0030 min · 2 blocks6 h 30 min
One module

Your day, your team and time off, in four views

Employees see their own; managers see the whole team. Switch views with a tab.

Clock in, clock out and every break

Clock in, breaks and clock out with one click. Today’s timer and scheduled hours always in view, and the whole month block by block.

Working since 08:0102:15:43Clock out
DayClock inClock outBreaksTotal
Wed28/1007:5817:041 h · 2 blocks8 h 06 min
Tue27/1008:0217:001 h · 2 blocks7 h 58 min
Mon26/1007:5517:101 h 05 min · 2 blocks8 h 10 min
Fri23/1008:0015:0030 min · 2 blocks6 h 30 min
Thu22/10Edited08:0017:001 h · 2 blocks8 h
Wed21/1008:0317:121 h · 2 blocks8 h 09 min
Time off and vacation

Requested in a minute,
approved with one click

Each person picks the type of time off and the days on their calendar, which already skips holidays and days off. You get the alert, see whether it overlaps with anyone and decide.

  • Half a day, a day or several, with the type and a note for the manager.
  • An alert to approve or reject as soon as the request comes in.
  • See who else is out those days before you say yes.
  • Balances update themselves: days accrued, available and approved.
Request time offAfonso Pinto
Type of time offVacationNoteLong weekend with the family
Days
23456789101112131415
—Send request
Time off requestsNúria Rocha
Afonso PintoVacation · 2 Nov – 6 Nov · 5 working daysPending
Nobody else is out those daysBalance: 10 → 10 days
RejectApprove
Corrections and overtime

Fix a time entry
and it’s on record

Time entries are corrected block by block with a reason, and the platform keeps who made the change and when. Overtime is logged by whoever has permission and approved by the manager.

  • Time blocks for the day (morning, afternoon or as many as needed) with the total worked out.
  • A reason for every change, with who made it and when.
  • Overtime by role permission, approved by the manager.
  • Export the month’s log to CSV whenever you need it.
Correct time entryAfonso Pinto · Tue 27/10
You’re correcting Afonso Pinto’s time entry. It’s logged under your name.
Time blocks for the dayTotal 8 h
108:0013:305 h 30 min
214:3017:002 h 30 min
Reason
Save changes
Edited by Núria Rocha · 18:42EditedOvertime1 h 30 minPending approval
Profitability by employee

Hours in the shop
and the hours that pay

The Work orders report matches each order’s timer with your team: hours worked, utilization, labor produced and what each person produces per hour.

  • Utilization per person and for the shop, by week, month or quarter.
  • Labor produced and output per hour.
  • Estimated vs. actual for each service, flagged when it runs over 20%.
  • Export the report to PDF with your filters applied.
See Work orders
Profitability by employeeThis weekExport
Hours clocked174.5 hHours worked148.5 hUtilization85%Labor€5,940
EmployeeClockedWorkedUtilizationLabor
Afonso Pinto40 h36.5 h91%€1,460
João Gomes40 h35 h88%€1,400
Marta Sousa38.5 h30 h78%€1,200
Diogo Lopes16 h14 h88%€560
Núria Rocha40 h33 h83%€1,320
Clocked = working day · Worked = work order timer

Questions about time tracking

Each person has their own account on the platform and clocks in from the side menu: clock in, breaks and clock out with one click. Today’s timer is always in view.
Employees see their own time entries, time off and vacation balance. Managers also see the whole team’s time tracking, pending requests, the time off calendar and everyone’s balances.
Yes. It’s corrected block by block with a reason, and the platform records who made the change and when.
The clock doesn’t detect it on its own: it’s logged manually, only if the employee’s role has that permission, and the manager approves or rejects it.
No. Time tracking records the working day; the report counts the hours between starting and finishing each work order. Together they tell you how much of the time in the shop turns into output.
From Settings, in the staff section. Each person gets their own access and can start clocking in.
See all FAQs

See time tracking with your team

A live 30-minute demo: we clock a full day, request and approve some vacation and look at what each person produces.

Try it freeSee pricing