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Cafler AI
Invoicing

Invoice when the job closes, keep the books up to date

The invoice comes straight out of the work order with everything that was done, supplier invoices go in with a photo, and it all syncs with your ERP. One screen shows what you are owed and what you owe.

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Invoicing
Summary of invoices issued and received
ERP · synced
ISSUED INVOICESSales invoices142 issued · RM 192,100 · RM 24,350 outstanding
RECEIVED INVOICESPurchases & expenses61 received · RM 106,550 · RM 13,200 to pay
Business summary
To collect
RM 24,350
RM 19,55014 currentRM 4,8003 overdue
To pay
RM 13,200
RM 10,6006 currentRM 2,6001 overdue
SST
RM 15,060
To file this period
Average ticket
RM 1,355
Invoiced WOs
96
+12 vs last month
Days to get paid
9 d · Target < 30 d
Total sales
SST included · last 7 days
RM 90,400
M
T
W
T
F
S
S
INV-2026-0142synced with ERP
One module

What you issue and what you receive, in one place

Sales invoices, purchases and expenses, the ones that repeat every month, and payments. And on every row, whether it is already in your ERP.

Know what has been paid without opening a spreadsheet

Every invoice with its customer, due date, outstanding balance and sync status. Filter by customer, dates or status and export in one click.

Sales invoicesInvoices issued to your customers.ExportNew invoice
Search by customer or invoice no.142 invoices
NUMBERCUSTOMERTOTALOUTSTANDINGSTATUSERP
INV-2026-014221/10/2026Aina SallehRM 2,435.00—PaidSynced
INV-2026-014121/10/2026Michael ChanRM 1,562.00RM 1,562.00IssuedSynced
INV-2026-014020/10/2026Siti MahmudRM 649.50—PaidPending
INV-2026-013918/10/2026Roslan SaniRM 6,225.00RM 3,225.00IssuedSynced
INV-2026-013817/09/2026Nurul RahmanRM 432.50RM 432.50OverdueError
Aftersales AI, built into the module

Upload the supplier invoice
and Cafler AI types it up

Drag in the PDF or snap a photo of the paper copy. Cafler AI reads the document and fills in the supplier, line items, amounts and due date. You check it, save it, and your inventory updates with what has arrived.

  • Works with a PDF or a phone photo: PNG, JPG, WEBP or HEIC.
  • Pulls out supplier, line items, amounts and due date without you typing a thing.
  • You review it before saving: nothing reaches your books without your sign-off.
  • Every purchase invoice updates your inventory with the parts that came in.
Upload invoice
Drag an invoice or image hereCafler AI will analyse the document and extract supplier, line items, amounts and due date.Choose filePDF, PNG, JPG, WEBP, HEIC · max 12 MBPDFklang-auto-parts-2026-a-0918.pdf
From the work order

The work order closes
and the invoice is ready

Jobs, parts and labour move from the work order to the invoice without being typed again. Review the draft, issue it and the final number is assigned automatically. If the customer's SST No. is missing, you are asked for it right then.

  • Invoice from the work order or from the approved estimate, line items already filled in.
  • Drafts stay editable until you issue them; then they are locked with their number.
  • If the customer's SST No. is missing, you are asked for it and it is saved to their record.
  • The invoice sits in the customer's record, next to the work order it came from.
Work orderWO-2026-0039 · KJQ 5508 · Perodua AxiaReady for pickup
Oil and filter changeRM 482.50Front brake padsRM 590.00Labour · 1.5 hRM 337.50
Chris FongInvoice
Chris FongPRO-2026-0043Draft
Oil and filter changeRM 482.50Front brake padsRM 590.00Labour · 1.5 hRM 337.50
SubtotalRM 1,410.00SST 8%RM 112.80TotalRM 1,522.80
ERP and accounting

We connect to your ERP
so you never type twice

If you work with an ERP, every sales and purchase invoice syncs as soon as you issue or save it, and the list shows you which ones are up to date. No ERP? Cafler issues the invoice with full legal validity and you export everything for your accountant in one click.

  • Sales and purchases synced with your ERP as you issue or save them.
  • Each row shows whether it is synced, pending or failed, and you retry from there.
  • Export the period's invoices for your accountant in one click.
  • The dashboard shows what you are owed, what you owe and your SST for the period.
See all integrations
CaflerCafler OSERP
INV-2026-0142Aina SallehRM 2,435.00Pending
INV-2026-0141Michael ChanRM 1,562.00Pending
INV-2026-0140Siti MahmudRM 649.50RetryError
2026-A-0918Klang Auto PartsRM 6,932.00Pending
F26-04417Selangor Tyre SupplyRM 3,710.00Pending
SST · RM 15,060 To file this periodExport

Questions about invoicing

Yes. Cafler issues the invoice with its number and full legal validity, and you export the period's invoices for your accountant. If you connect an ERP later on, invoices start syncing without changing the way you work.
The integrations available in your country are listed on the Cafler integrations page. If you work with an ERP that is not there, tell us in the demo and we will let you know where it stands.
Upload the PDF or a photo of the invoice and Cafler AI extracts the supplier, line items, amounts and due date. You review everything before saving, and if something looks off you fix it in the same form. Once saved, your inventory updates with the parts that arrived.
While it is a draft you can edit it as many times as you need. Once issued it gets its final number and is locked: it can no longer be edited or deleted.
Send it straight from the invoice by email, WhatsApp or Telegram. The customer gets a link to view the details, download or print it, and pay online.
Yes. Create a recurring template with the supplier, line items and frequency — every so many weeks or months — and the invoice is generated each period. Tick the box and each one syncs with your ERP as it is created.
What was issued and received in the period, what you are owed and what you owe split into current and overdue, the SST to pay, invoiced work orders, average ticket and how many days it takes you to get paid. Plus the sync status with your ERP.
See all FAQs

See invoicing with your own invoices

A live 30-minute demo: we close a work order, issue its invoice and upload one of your supplier invoices so you can see Cafler AI read it.

Try it freeSee pricing